The RTHS PTSO Needs You!
PTSO Open Positions
Our school has been built and thrives due to the dedication of our RTHS families. Charter schools like ours are not funded at the same level as other public schools, and we all have a part to play in ensuring we make up that difference and in being part of making sure our school provides the environment and experience we want our students to have. The PTSO is your means to get involved!
We have several board positions for which we currently have no nominees for next year, including:
- Vice President of Membership and Auditing
- Vice President of Ways and Means
- Vice President of Building and Grounds
We also need committee members and chairs to help with school-wide events, student appreciation, staff appreciation, Duke Concessions, and our lunch program.
Below are the descriptions for each of these positions, so you can learn more about what is involved. Whatever time or skill you have to lend, the PTSO has a need, and your efforts will make a difference – to the school, your student and you! Get involved – your experience at this school is directly proportional to what you put in.
Do not hesitate to contact us with any questions or concerns. If you are interested in getting involved with the PTSO and playing a role in enhancing the school experience for our students, parents, and teachers, let us know! You can reach us by email at firstname.lastname@example.org.
The President of the PTSO presides over all Executive Board and General Membership meetings, discussions and votes. The President acts as the liaison between the PTSO and school leadership. The President establishes the meeting dates and agendas. The President serves as an ex officio member of all committees and coordinates the work of all of the officers and committees so that the purpose of the PTSO is served.
The President-Elect assists the President as needed or requested and coordinates activities of any Special Committees created by the Board. The President-Elect assists in recruiting for board positions and committee chairpersons as needed. The President-Elect will assume responsibilities of the President in his/her absence and will assume the President role when the current President steps down.
The Secretary maintains all non-financial records, publishes meeting notices and agendas, takes and publishes meeting minutes, and manages the PTSO email account (monitoring, responding to and/or forwarding emails to other board members for response).
The Treasurer shall receive all funds (cash, check, credit cards, PayPal and stock donations) of the PTSO, maintain accurate electronic records of receipts and expenditures, and pays out funds in accordance with the approval of the Executive Board. He or she will present a financial statement at every meeting and at other times of the year when requested by the Executive Board, prepare a full report at the end of the year, including budget forecast and actual expenditures. The Treasurer will also submit a comprehensive, annual report to the RTHS accountant.
Vice President of Communications:
The Vice President of Communications manages the PTSO website, weekly newsletter and any special communications that may be needed. He/she manages the PTSO calendar and sets up any virtual meetings or dial-ins that may be requested.
Vice President of Events and Programs:
The Vice President of Events and Programs manages the events and programs led by the PTSO. This may include but is not limited to school-wide events (e.g. – homecoming, spring carnival), quarterly food truck rodeos, principal’s coffees. Staff and student appreciation are subcommittees managed by Events and Programs. Staff appreciation events may include but are not limited to teacher workday lunches, breakfasts, teacher appreciation week in May, and year-end gifts. Student appreciation events may include but are not limited to low-income vouchers for food truck rodeos, activities for the spring carnival, and pi day.
Vice President of Membership and Auditing:
The Vice President of Membership and Auditing handles membership drives throughout the year including new student open houses, meet the teacher nights and other school-wide events. He/she will maintain accurate membership roles, including basic demographic information (name, student, etc.), contact information (email and phone number) and membership level. He/she will coordinate with the Treasurer to transfer any collected membership dues. He/she will also have responsibility for selling magnets and t-shirts during membership drives and transmitting payment for these items to the Treasurer for deposit. Auditing responsibilities include overseeing and auditing PTSO financial records and reports, annually at a minimum, more frequently if requested by the President.
Vice President of Ways and Means:
The Vice President of Ways and Means manages the fundraising efforts spearheaded by the PTSO. This may include but is not limited to Duke Concessions, the Lunch Program, passive fundraising, any targeted fundraising efforts run during special events, such as the spring carnival. Subcommittee chairs can be recruited to manage any of these programs and will be needed to assist with the large programs, particularly Duke Concessions and the Lunch Program. The Duke Concessions chair recruits volunteers to work a concession stand for all home Duke football games, and manages volunteer assignments, inventory, and finances at each game. The Lunch Program chair recruits and manages food vendors, manage the online lunch ordering program, runs monthly reports of all orders and order lists, and submits monthly orders to vendors. In addition, volunteers must be recruited to ensure coverage for lunch distribution each day and to purchase and manage snack inventories.
Vice President of Building and Grounds:
The Vice President of Building and Grounds manages and coordinates the organization of and volunteer recruitment for beautification and repairs of our school building and grounds, and is a liaison with school administration on current needs for these activities.